The Quintessential VA

Service Levels & Fee Information

  • Calendar Management
  • Appointment Scheduling
  • Email Management
  • Proofreading/Editing
  • Social Media Postings
  • Minor Website Maintenance
  • Data Entry
  • Event Planning
  • Travel Planning – Business & Personal
  • CRM Management/Updates
  • Project Management
  • Invoicing
  • Document Management
  • Digital Business Card/QR Code Creation
  • Canva Digital Graphic Creation
  • Client & Customer Follow-up/Engagement
  • PowerPoint Creation/Editing
  • Transcription
  • Research
  • Fillable PDFs

*Inquire about additional services not listed

Time is billed in 15-minute increments. 50% will be added to the base rate for after-hour access, including weekend hours and rush rates. Additional hours exceeding the package plan will be billed at the standard hourly rate.

Monthly Retainer Packages

Clarity Plan

  • 10-Hours Monthly
  • Averaging 2 hours weekly
  • A foundational level of support that helps you stay organized and maintain momentum. Ideal for a light but meaningful administrative partnership that keeps essential workflows moving smoothly.

Balance Plan

  • 15-Hours Monthly
  • Averaging 3.75 hours weekly
  • A steady monthly rhythm of support that gives you breathing room and consistency. This level allows for more hands-on involvement in your ongoing operations and planning.

Momentum Plan

  • 20-Hours Monthly
  • Averaging 5 hours weekly
  • A more engaged partnership where we collaborate regularly to keep your business flowing. Expect deeper oversight, greater continuity, and reliable week-to-week support.

Focus Plan

  • 30-Hours Monthly
  • Averaging 7.5 hours per week
  • A strong operational presence woven into your business. This level provides robust support, helping you stay proactive, organized, and ahead of deadlines with fewer bottlenecks.

Growth Plan

Vision Plan

  • 40-Hours Monthly
  • Averaging 10 hours weekly
  • A high-touch partnership offering extensive operational assistance. You gain dedicated support that stabilizes your backend, reduces overwhelm, and preserves your energy for higher-level work.
  • 60-Hours Monthly
  • Averaging 15 hours weekly
  • A comprehensive, near-fractional-operations level of support. This tier delivers significant continuity, strategic stability, and the ability to keep complex or fast-moving operations running smoothly.

**Monthly Retainer packages requirement full monthly payment before any work commences. Hourly packages will require a deposit based on estimated hours as discussed during the discovery call.

For monthly retainer packages:

  • Retainers secure the Contractor’s availability and priority access, not the actual hours worked.
  • Because availability is reserved exclusively for the Client(s), the full retainer amount is billed each month, regardless of whether all hours are used.
  • Retainer hours do not roll over, are not credited, and are not refunded or transferable.
  • Full payment for the monthly retainer is due before any work begins for that month.
  • The 50% after-hours surcharge applies to the package’s base hourly rate and is billed based on the actual time required for any rush task.

Any additional project-related costs incurred by the Contractor will be included in a subsequent invoice, if applicable.

Client Wins/What Clients Say/Testimonials

“Tracy is your person if you want your work or business to run smoothly, professionally, and without rework. She’s proactive, thoughtful, highly organized, and a genuine pleasure to work with. Easily one of the best EAs I’ve worked with in 30 years.”

Lynette W.